Job Description

Executive Assistant

New York, NY

Full-Time | $110,000 – $130,000/year (Dependent on experience)

We’re looking for a highly organized, detail-oriented Executive Assistant to support the legal and governance functions of two public companies. This role is ideal for someone with a strong administrative background in legal or corporate governance settings, who thrives in a fast-paced, high-accountability environment.

Key Responsibilities

• Support the board of directors' meeting processes, including managing board book portals and preparing agendas and schedules.
• Coordinate board and committee materials, correspondence with directors, and logistical support for meetings.
• Prepare, distribute, and track director & officer (D&O) questionnaires, evaluations, and surveys.
• Assist with the drafting and editing of meeting minutes and other governance documents.
• Maintain and organize corporate records and legal files.
• Manage department invoice processing, expense tracking, budgeting, and accruals.
• Coordinate the execution of legal documents (original and electronic via DocuSign).
• Handle travel arrangements and logistics for legal team and board activities.
• Provide general administrative support to the legal department, including calendar management, expense reports, document formatting, proofreading, and subscription tracking.

What We're Looking For

• 5–7+ years of administrative experience, preferably in a legal or governance-focused role.
• Proven ability to maintain confidentiality and exercise sound judgment.
• Strong skills in Microsoft Office Suite (especially Word and PowerPoint).
• Experience with board portal software , Basware (or similar AP tools), and DocuSign preferred.
• Exceptional organizational, communication, and writing skills.
• Detail-driven, self-motivated, and able to work both independently and collaboratively.
• Able to manage multiple priorities while maintaining accuracy and professionalism.

Job Tags

Similar Jobs