Job Description

Accounts Payable Specialist

Medora or Bismarck, ND - Accounting

Job Type: Full-time

The Accounts Payable Specialist will be responsible for monitoring the outflow of capital for the company.

Supervisory Responsibilities: None

Duties Responsibilities:

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances.
• Facilitates payment of vendors, which includes soliciting and filing W-9s and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Reconciles monthly credit card statements.
• Records entry of, verifies documentation for, and distributes petty cash.
• Enters use tax on appropriate transactions.
• Owns the year-end 1099 process by assembling necessary reports and facilitating the filing process.
• Performs other related duties as assigned.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements:

Required Skills/Abilities:

• Must be reliable and extremely trustworthy.
• Must be proficient with Microsoft Office Suite or similar software.
• Must be able to learn other accounting software systems. Experience with NetSuite desired but not required.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.

Required Education and Experience:

• High school diploma or equivalent required; Business or Accounting degree preferred.
• Related experience preferred.

Work Environment:

This position is in an office environment. Evenings, weekends and holidays occasionally required from April through October.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Prolonged periods of sitting at a desk and working on a computer.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Must be able to lift up to 15 lbs. at times.

Position Type/Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m., this position occasionally requires long hours and weekend work.

AAP/EEO Statement:

It is the policy of TRMF to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, TRMF will provide reasonable accommodations for qualified individuals with disabilities.

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